Inventory Facilitator

Position Purpose:

The Inventory Facilitator functions as an integral part of the Surgical Services team, working closely with leadership to ensure all supply needs are met on a daily basis for this highly specialized department.  The incumbent serves as a liaison for the Surgery Department in the procurement of supplies from other areas, and is directly responsible for maintaining the automated inventory files, replenishing all perpetual inventories and specialty items for the operating room (OR) as needed.  The incumbent is challenged to do this in a cost contained manner, weighing the needs against the cost, under continual time pressures, acknowledging pricing contracts, and keeping in mind limited availability of space.

Nature and Scope:

Within the OR, incumbent may adjust the files in any way necessary, under the guidelines set by the Surgical Services leader, to accomplish effective inventory management.  This includes maintenance of the corresponding files in the computer system, as well as submitting all related correspondence to internal and external department and vendors.  Incumbent is a point person for maintaining the integrity of the automated inventory system hospital wide, working with Storeroom personnel to coordinate this complex effort.

Generates all necessary paperwork to submit miscellaneous patient charges.

Tracks the file the inter-hospital loaning and borrowing of equipment and supplies, reconciling on a monthly basis with personnel from other facilities.

Maintains LAN files for custom inventory sheets.  Establishes procedures to prepare for and carry out the annual inventory process.

Assists the Surgical Services Business Supervisor in troubleshooting reported equipment/instrument failures, in some cases actually fixing the problem, or taking further steps to evaluate the situation, identify the proper course of action, and ensure timely repair or replacement.

Performs cross over Purchasing Dept. functions placing rush orders in emergency situations, researching and obtaining product information and pricing, tracking the flow of incoming products, and expediting as needed to ensure arrival.  Also helps to ensure that proper pricing is loaded into the computer files, and assists both Accounts Payable and Purchasing in resolving invoice discrepancies.  Interprets contract information to insure that vendors submit correct pricing on specialty items.

It is common to encounter potential hazards in the healthcare environment.  Some of these hazards could include, but are not limited to: radiation, toxic chemicals, biological hazards, heat, noise, dust and stress. 

Other related duties, flexible hours, and overtime may be required.

This position does not provide patient care.

The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

Minimum Qualifications:  Requirements - Required and/or Preferred

Education:

Must have working-level knowledge of the English language, including reading, writing and speaking English. Bachelor’s or Associate’s degree preferred, or college level courses in applicable subjects such as accounting, or computer sciences on the business side and chemistry or biology on the medical side preferred.

Experience:

Requires one year of inventory or par level experience or one year of purchasing experience in a medical setting.

License(s):

None.

Certification(s):

Computer / Typing:

Must possess, or be able to obtain within 90 days, the computers skills necessary to complete online learning requirements for job-specific competencies, access online forms and policies, complete online benefits enrollment, etc. Typing 40 wpm and 10-key by touch preferred.